Every meeting needs to solve problems. Problem solving is seen in the number of decisions you make and subsequently implement.
Any self-managing team needs to acquire the following skills:
- to make decisions (the boss)
- to facilitate (manage circularity)
- to incite decisions (manage decisions)
- to pace the meeting (manage the pace, time)
- to administer (manage the administration)
- advise (manage learning/progress)
- to implement decisions (manages the connection between meetings)
- to participate actively
The process through which we delegate management to teams looks like this:
Below I want to give you more details about the roles described above.
- everyone is a participant in the meeting
- active means being involved in the meeting, but not taking up all the space: time and space
- active involves listening, making observations, making suggestions, sharing emotions
Role of Facilitator:
- copies all the proposals, before the meeting, in the Agenda sheet
- group the proposed themes according to your own criteria - put on the whatsapp group the day before the meeting the roles of each and the link: of zoom and of the file with proposals
- complete the header of the Decision Table sheet - send the agenda to invited coaches, confirm by group
- put the homework on the agenda only if there is at least one proposed solution
- mark in light green the Agenda topics that have been discussed, as they are discussed
- decision driver/decision instigator sends the decisions to the group, at the end of the meeting
- ask for each topic proposed on the agenda "Are we making a decision?" or 'Do we have a decision to document?'
- ensures that there are as many decisions as possible in a meeting
- asks the facilitator at the beginning of the meeting, at each part of the meeting, "How much time do we have allocated?" or How much time do we allocate to topic x?''
- divide each time allocated per subject into 4, minimum at 2 and a half minutes, maximum at 5 minutes. Never take time blocks longer than 20 minutes.
- Set the alarm on your phone to ring every quarter of the time and announce "X minutes passed, Y minutes left." Every time the same, completely mechanical, without burdening the team's decision to respect the time or not.
Advisor/ Coach/ Trainer
- is attentive from the beginning of the meeting to the interaction of each participant IN THE ROLE of the meeting
- at the end of the session, provide feedforward starting with it
- each time provides feedforward to the team as well, regarding how they worked together.
Responsible for decision implementation/ Pilot
- it is the responsibility of the implementers to ensure that the topics/decisions are followed up after the meeting. She/he doesn't have to be the one to actually do things, just make sure things progress and don't become stale.
- this role is for each individual decision.